You can create any number of subjobs for each main job. Start with a solo job and then add subjobs; the solo job will automatically become the main job. In the job itself, you will find the "Subjobs" icon as the second icon in the upper right corner. However, this icon only appears when creating a new job or when you are in the main job. If you are already in a subjob, this icon changes to the "Overview" icon, where you get a chronological overview in the form of a timeline.
The subjobs can also be filtered using the filter icon. This allows you to individually define, for example, whether only a specific time period or only subjobs with a certain status should be displayed.
¶ Overview
Here all subjobs for the main job are listed. Click on one of the jobs to edit it—depending on your access rights—to add employees or categories, or to change checkboxes, wages, or times. If you want to go back to the main job, simply click on the red-highlighted title of the main job on the left in the information section.
To create a new subjob, go to "Short record" or "Add subjob". In the latter case, a form opens where you can either plan personnel requirements or request employees.
If you have already created the subjobs with employees, you will see here the names of the individual employees and their status (requested / available / booked). The envelope icon with the red "x" means that the employee has not yet received a request or booking email. You can easily send these via the envelope icon at the top right ("Contact employees"). Exclamation marks indicate that there is a scheduling conflict for the respective employee. Red = the employee is already scheduled for another job at exactly the same time. Yellow = the employee is scheduled for another job on the same day. Click on the exclamation mark to see which job it is and what status the employee has there. If you want to be actively warned by the system about scheduling conflicts and possibly cancel them immediately, then check the box under Administration > Jobs > Requests & Bookings for "Request confirmation for requests with scheduling conflicts".
By clicking on the clock icon, you can manually record working hours. The color of the clock already indicates the status of the time recording: Black: no times recorded yet. Green: actual times recorded. Yellow: target times recorded. Red: actual times deviate significantly from target times.
Using the filter, you can filter the overview by various criteria. For example, it is possible to filter by an employee category and thus display all subjobs in which at least one rigger is required.
¶ Short record
The short record is used to quickly record subjobs plus their personnel requirements. This way you can quickly get an overview of the upcoming subjobs and how many personnel are needed. To do this, click on Short record at the top right. A form opens where you can name the subjob or shift and assign a date and time. Further to the left, you can specify the billing factor, the job type (highlighted in color if colors have been assigned in the administration), the type (e.g., Workday, Travelday, Offday), the number of employees required per category, and the number of vehicles needed. For even faster processing, you can navigate within the categories using the arrow keys.
¶ Personnel plan
To avoid having to assign all employees individually by drag & drop in main jobs with many subjobs, you can conveniently plan them here by clicking. To do this, select under "new employees" between request, available, book directly, or not available. When you click on the fields of an individual subjob, the employee is planned accordingly. Alternatively, you can drag the mouse over several boxes to request, set as available, or book multiple employees at once. (To do this, you must activate the new request dialog under My Account > Settings > New Features.) Since drag & drop is not used here, the request and booking emails are sent directly. If you do not want this, set the corresponding notifications to manual under Administration > System > Email > Types.
If you want to add employees who do not yet appear in the list, go to "Add employee" at the top right and drag the corresponding employee into the list.
By checking the box for "Categories", the individual employees are listed according to their categories.