The wage components belong to the new logic of time recording with flexitime account. They can be used to map surcharges or other special wage components such as allowances, standby or deployment times, but also entire collective agreements. The automatic deduction of breaks is also taken into account here. However, this only applies to all-day surcharges and not to time-limited surcharges, as the automatically deducted breaks do not have a precise time period. In general, we point out here that breaks should always be recorded exactly and the automatic deduction of breaks only represents a control solution.
The configuration of the wage components is quite complex; if needed, our support team will be happy to assist you with the individual configuration of your company’s regulations.
Wage components can be created directly in a statement period for a specific employee or centrally as wage component definitions. Since wage components usually apply to more than one employee, we recommend creating a definition. These definitions (Administration > Time recording > Wage components > Definitions) can then be used for multiple employees and, if necessary, can be changed centrally in one place rather than in each individual employee’s statement period.
Within these definitions, periods are created for which the respective wage components should apply. In this way, if the specifications of a collective agreement change, a new period can be created quickly and easily in the definition so that the new values and rules apply from a previously defined reference date.
Especially in the area of temporary employment, it is often very complicated to keep track of the many wage components in terms of Equal Pay. For this reason, additional definitions can be created and selected in the client record in the PL (Personnel Leasing) section. These then override the wage components otherwise stored for the respective person in order to observe the principles of Equal Pay for work for this client.
Before the first wage components are created, categories for these components should first be created (Administration > Time recording > Wage components > Categories). Any number of wage components can later be assigned to each category; these are displayed grouped in the statement and other places. Typical categories would be “Night work,” “Sunday work,” or “Public holiday work.” If different surcharges apply and these should be evaluated separately, it may also make sense to create, for example, “Night work 25%” and “Night work 40%” separately.
The wage components support three observation periods:
Depending on the selected period, different options are available. In most cases, the observation period “Day” is sufficient. The other two variants can, for example, be used to make retroactive recalculations on a weekly or monthly basis according to collective or employment contract regulations.
The time account defines for which time account the current component is relevant. The following time accounts are available:
Here it is defined on which workdays this wage component should apply. In this case, the weekdays also include public holidays, whereby different categories (if defined for holidays) can be distinguished for the public holidays.
The categories for which the wage component should apply can also be selected individually.
A period can be specified for each wage component in which it applies. For night work, this could be, for example, 8:00 p.m. to 6:00 a.m. For Sunday and public holiday work, the option “all day” would be the right choice in most cases. For all-day periods, the following day up to a certain time can also be included.
If the wage component should only be paid out after a certain previously worked working time or up to a certain worked working time, this can be specified here. Example: Overtime: If you get 25% more pay per additional hour from 10 hours of work, you enter a working time between 10 and 24 hours. Additionally, you check the box “only count the time within this period.” Then all hours that are within this period are recorded with 25% more pay.
If the wage components should only be paid out when a certain time has been worked in them, this can be specified here.
Wage components usually also apply to vacation days. If a vacation day is recorded and times are credited for it, the surcharges are credited as on a normal working day. If this is not desired, all checkboxes in this section can be removed.
Here you can select for which job types, types, and categories the wage component should apply and whether it is a PL job or not. In this way, employees can receive different surcharges or allowances for a specific client depending on whether it is a PL job or not.
It is also possible to store wage components for individual clients and locations. This allows client- or location-dependent surcharges or allowances.
If additional data fields of the type “Checkbox” have been stored for a job (Administration > Jobs > Additional Information), wage components can also refer to these. For example, if a field “Catering” is created and it is regulated via the checkbox whether there was catering at the event or not, an allowance for a catering flat rate can be controlled via this.
For each wage component, a number of guaranteed hours can be specified, whereby it is also possible to count only the difference here. Alternatively, it is also possible to define a limit on a maximum number of hours per day.
In this section, all wage components already created for this definition are displayed. If a checkbox is set, the value of the current component is deducted from the other. This can apply, for example, to parallel periods if one is only valid under certain conditions but should never be calculated in parallel (e.g. for night work, if a higher percentage should apply in a certain period).
The percentage and the wage type can be entered at the end of the dialog. The percentage determines the amount of the surcharge and the wage type is relevant for export to payroll systems.
You can also select the option “As allowance” as the payment type. A new input field then appears in which you can enter a fixed amount (€). In this case, the input field for the percentage can remain empty.
If you select the payment type “As allowance (x / hour / day - additional information),” the wage component can access an additional data field of the employee base data (Administration > Personnel > Additional Information). Thus, an individual amount can be used per employee. This is the case, for example, if the allowance itself is the same, but the employees earn different amounts.