Except for the user group “Administrator”, you can define the rights of all other user groups or create new groups under Administration > General > User groups. With the many configuration options, you can perfectly map the hierarchy of your company. Because write permissions can be granted not only “globally”, but also restricted to the own department or subordinate employees.
The "scope" of a right (own department, subordinate employees, etc.) can now also be granted for entire departments, branches, or staff categories. Which ones are relevant can be defined at the very bottom below the rights. Multiple selections are possible here as well. This way, for example, it is possible to authorize an employee to access the base data for a specific branch - regardless of whether this person is themselves a manager or a member of the area. Regarding departments, this function makes it possible, for example, to authorize a person to the holiday overview of another department to enable cross-departmental holiday planning.
It is also possible to restrict access to employees with a specific staff category. For example, schedulers can be granted the right to schedule only employees from certain trades (e.g., rigging).
In the base data, you can assign these user groups to your employees. An employee can also be assigned to multiple groups. In this case, the group with the “highest” right counts for the employee. So if a right is set to “write” in one of the groups, the employee has write permissions. If you want to give additional special rights to only one or a few employees, you can, for example, create a new user group with only these special rights and assign it to the corresponding employees. Existing user groups can also simply be copied and then adapted to the additional rights.
For each user group, for example, a specific period can be specified in which the stored working hours are automatically approved. To do this, enter the period in the respective user group and activate automatic approval under Administration > Time recording > General.
CrewBrain is highly customizable through user groups. Because of this, it is likely that if an information you think should be there, is missing for you. If the information is necessary for your usage of CrewBrain, please ask one of your administrators to check your user group's permissions and adjust accordingly, if needed.
One settings page you are most likely not able to view is the contract information page, which is used to change or cancel the CrewBrain contact. If you need to change your CrewBrain contract, please ask your Super-Admin (usually the person who created the CrewBrain account initially) to change it for you or let them send an email to support@crewbrain.com so CrewBrain support can add you as additional Super-Admin for the system. Do note that usually, CrewBrain will also need approval of your company's CEO for the change.
If your Super-Admin has left the company and the rights need to be transferred to another user/other users, please let your CEO know and let them send an email to support@crewbrain.com from their company email address. In some cases, CrewBrain will need additional information for verification.