Select the statement type “by hours or flat rates” for individuals whose work is billed based on hours, flat rates, or daily rates. This primarily applies to freelancers and subcontractors, though in rare cases, it can also be used for internal employees such as mini-jobbers.
Under Base Data > Employees / Freelancers / Subcontractors > Statement & Time recording first enter the valid date of the statement period alongside the selected statement type. The default setting is the current date.
Since changes also affect past statements, please create always a new statement period if the changes should only take effect from a specific date. So if anything changes in the working contract you have to create a new statement. These changes are then recorded in a historical log.
Check the boxes for the days the employee is scheduled to work. However, employees can still be booked or log working hours for any day.
Set a standard wage type. This will be visible to anyone booking the employee and this wage type is shown int the projection. If the freelancer/employee should be paid differently for a specific job, this can be changed individually for each job using the euro sign to the right of the employee's name.
Specify a maximum amount if the employee has a monthly earnings cap (e.g., mini-jobbers). If this amount is exceeded through recorded working hours or flat rates, the employee will receive an alert.
You can choose whether breaks, time-offs, or official holidays are paid, and if so, how many working hours should be billed for time-offs or official holidays.
If the employee receives a constant monthly salary regardless of the actual hours worked, enter it here.
If changes have been made to an employee’s statement type, select “Continue constant salary from the previous period.”
When freelancers/employees are newly created in CrewBrain and already have a certain amount, you can enter this as the starting value here.
Different wages can be assigned for various categories per employee. This allows an employee to be paid differently within a job depending on the category. These wages can also be scaled, meaning a different hourly wage is automatically applied after a certain number of hours worked.
Wages can also be taken from predefined price lists (found under Administration > Personnel > Price Lists).
If you pay surcharges, these can either be selected from wage components that have already been created (Administration > Time recording > Wage components) or entered directly here.These surcharges or allowances are then shown separately in the monthly statement.
Decide here which times are stored in the statement. Either only the times that were recorded by the employee themselves – the most common method in Germany due to the law on digital time recording.
In other countries, or if the freelancer is billed on a flat-rate basis anyway, you can also choose to store the times specified by the job in the statement. This way, the freelancer or employee does not necessarily have to enter times themselves.
Choose how employees log their working hours: manually or via time clock. For subcontractors, time tracking is only available manually.
Specify the number of time-off days an employee has per year, whether they are calculated based on the calendar year or working year, and when they expire.
When creating a statement period for the first time, check the box “Create new holiday account.” If the employee has a value that differs from the time-off days per year when creating the first payroll period, this can be stored here as the start value.
If a new statement period is created for an employee, the checkbox “Continue holidays from previous period” is selected so that the time-off days are counted accordingly.
If employees should only be available for requests during specific periods, you can define those here. Employees can then only be requested for events within the specified time frames.