The first aid book must be activated under Administration > Work Safety > Digital First Aid Book.
Once activated, every employee has a new menu item under “My Account” in both the App and the desktop view, through which they can record incidents. In the base data of each employee, you also have an overview of the entries made by or about the respective person and can add “additional entries” there as well.
Go to My Account > Digital First Aid Book and click on “Add further entry.” There, for each incident, the information required according to DGUV regulations about the course of events, illnesses or injuries, as well as first aid measures can be recorded. Incidents can be recorded both for the currently logged-in user and for third parties.
For each incident recorded in the digital first aid book, administrators are notified by e-mail. For data protection reasons, these notifications only contain the name of the person who created the entry. The complete entry can be accessed via a link in the e-mail or under Administration > Work Safety > Digital First Aid Book.
Since the entries in the digital first aid book are strictly speaking health data, data protection according to GDPR must be strictly observed and maintained. Therefore, entries are deleted after 5 years by default and can only be accessed by the affected employee, the person who made the entry, and users with access to the administration.