Recording of routes is done either via the time clock during time recording or manually in the app or WebApp under My Account > Driver's Log.
For recording via time clock, the additional function “Route” must be activated for at least one time category under Administration > Time recording > Time categories. Go to the time clock and select the time category with the above-mentioned additional function. Click on “In”, and you will automatically be taken to the driver's log. There, select the vehicle you are driving and enter the starting mileage. Check the box “Departure check performed?” if you have verified that the vehicle is suitable and roadworthy for the respective trip. Then enter the purpose and destination of the trip. If the trip is recorded directly for a job, these fields are pre-filled with the job title and the address of the location. Optionally, add notes about your trip. Then click “Save”.
If you take a break during the trip, click “Pause”, then click “In” again to continue driving and enter the current mileage. Save this. When you have arrived at your destination, click “Out”. You will then be asked for the ending mileage and can check “Arrival check performed?” once this has been done. Then click “Save”.
The trips are automatically stored under My Account > Driver's Log and in the base data of the respective employee and vehicle and can be directly transferred from the driver's log to travel expense reports.
To record routes manually, go to My Account > Driver's Log and click “+ Add entry”. In the mask that opens, enter the vehicle, driver, start and end date with the respective mileage and check “Departure check performed” and “Arrival check performed” if these were carried out. Then enter the purpose and destination of the trip and the associated job or project. Optionally, add notes. The trips are automatically stored in the base data of the respective employee and vehicle and can be directly transferred from the driver's log to travel expense reports.
To record driving times in the time clock of the app, enter “Driving time” instead of “Working time” in the time clock. (For this, the additional function “Route” must be activated for this time category under Administration > Time recording > Time categories. See above.)
Click on “In”, and you will automatically be taken to the driver's log. There, select the vehicle you are driving and enter the starting mileage. Check the box “Departure check performed?” if you have verified that the vehicle is suitable and roadworthy for the respective trip. Then enter the purpose and destination of the trip. If the trip is recorded directly for a job, these fields are pre-filled with the job title and the address of the location. Optionally, add notes about your trip. Then click “Save”.
If you take a break during the trip, click “Pause”, then click “In” again to continue driving and enter the current mileage. Save this. When you have arrived at your destination, click “Out”. You will then be asked for the ending mileage and can check “Arrival check performed?” once this has been done. Then click “Save”.
The trips are automatically stored under My Account > Driver's Log and in the base data of the respective employee and vehicle and can be directly transferred from the driver's log to travel expense reports.
Under More > My Account > Driver's Log trips can also be recorded manually in the app. To do this, click the plus sign at the top right. Now enter the vehicle you drove, start date and time, and starting mileage. If applicable, check “Departure check performed”. Next, enter the end date and time and the mileage at arrival. You can also check “Arrival check performed” here. Finally, enter the purpose and destination of the trip and optionally add notes. Save.
The trips are automatically stored under My Account > Driver's Log and in the base data of the respective employee and vehicle and can be directly transferred from the driver's log to travel expense reports.
In the WebApp under My Account > Driver's Log you can also record trips manually. Click the plus sign at the top right. Now enter the vehicle as well as the start and end date with the respective mileage and check “Departure check performed” and “Arrival check performed” if these were carried out. Then enter the purpose and destination of the trip and the associated job or project. Optionally, add notes. The trips are automatically stored in the base data of the respective employee and vehicle and can be directly transferred from the driver's log to travel expense reports.